Health Care Professionals

Ministry Research Funding Opportunities

CIHR Partnerships for Health System Improvement

The 2014/15 CIHR Partnerships for Health System Improvement (PHSI) competition is now closed. Applications are no longer being accepted. Results of the competition are anticipated to be available in summer 2015, following the CIHR adjudication. For reference, please refer to the application guidelines and instructions below.

For the results of the 2013/14 CIHR PHSI competition, please refer to CIHR's website.

Background

The  Health System Research Fund (HSRF) includes support for projects selected under the Canadian Institutes of Health Research (CIHR) Partnerships for Health System Improvement (PHSI) competition. MOHLTC will make cash and/or in-kind support available for selected applicants. The MOHLTC may contribute up to $80,000 per project (excluding indirect costs, which are not eligible) or 50% of the budget (whichever is less) to projects that are awarded PHSI funding. In-kind support of up to $10,000 per year may be provided in addition to, or in lieu of, cash support, and may include ministry manager and senior staff time and/or MOHLTC-led activities to disseminate research findings (e.g., a MOHLTC-hosted research to policy dialogue).

The Ministry of Health and Long-Term Care is working to establish a patient-focused, results-driven, integrated and sustainable publicly funded health system. Ontario is taking important steps to support evidence-based care, to foster joint accountability and to drive integration among providers to achieve a patient-centred system that improves health outcomes and health system sustainability. MOHLTC PHSI partner funding will support research that focuses on health system integration.

MOHLTC PHSI partner funding should support capacity building in Ontario.  Successful applications will contribute to the development of health researchers and build research capacity through their projects (e.g., new/mid-career researchers in lead project roles, graduate student opportunities, training/knowledge translation and exchange (KTE), etc.).

Application and Review Process

A competitive process based on MOHLTC internal review of relevance and impact will be used to select applications for partner cash and in kind support.

Researchers interested in being considered for MOHLTC partner funding must submit the required documentation to the ministry by 5:00 pm August 25, 2014. The MOHLTC will notify all applicants of partner funding decisions by September 24, 2014.

The sole purpose of the MOHLTC review is to identify the top candidates for ministry partner support based on a ministry assessment of relevance and impact.  The MOHLTC review has no bearing on the CIHR PHSI review process.  Proposals that do not seek, or do not receive, PHSI partner support from the MOHLTC are eligible to apply and may receive funding based on partner support they receive from other sources.  Information submitted to the MOHLTC, and the results of the MOHLTC review process, will not be shared with CIHR, or other parties.

Eligibility

All applications will undergo an administrative screening to ensure all MOHLTC eligibility criteria are met.

In addition to the CIHR eligibility criteria for individuals and institutions, applications for MOHLTC partner funding under the CIHR PHSI program must meet the following MOHLTC eligibility criteria:

  1. The funds provided by MOHLTC are used in Ontario.
  2. The project includes at least two Project Leaders, one who is an Ontario-based researcher, and one who is an Ontario decision maker and/or senior Ontario health system knowledge user.
  3. At least one Project Leader is affiliated with an eligible sponsoring institution who will administer the MOHLTC funds.
  4. The project focuses on health system integration.
  5. The project supports capacity building (e.g., it will significantly enhance the skills and development of trainees or a new/mid-career investigator).
  6. The project includes an examination of sex and gender issues.

Review of Applications' Relevance and Impact

A MOHLTC review committee comprised of senior government officials will review all eligible applications. Each application will be reviewed and scored by one primary and one secondary reviewer from within the committee.  Similar to the CIHR streamlining process, which focuses reviewer efforts on the highest quality proposals, applications will not be considered further if both reviewers assign a total average score of less than 3.5 out of 5.0, and if there is no objection from the committee. 

The review committee will evaluate the applications still under consideration and assign a consensus score. Only applications receiving a consensus score of 3.5 out of 5.0 or higher will be considered for MOHTLC partner funding.

If there are more applications with a consensus score of 3.5 or higher than can be supported with available funds, applications will be selected for funding based on the priority rating established by the CIHR merit review panel, on funding availability, and the potential impact of the proposed research on the health of Ontarians. Where a funding decision must be made between two or more applications with the same consensus score, additional reviewers from the ministry may be brought in to provide input on relevance and impact.

The following MOHLTC review criteria will be used by reviewers to assess the impact and relevance of the research for the Ontario health system. Each criterion will be scored and weighted equally.

  1. Extent to which the project addresses a valid issue or gap related to health system integration.
  2. Extent to which the proposed contribution(s) of the project are well-defined, clear, and significant with respect to addressing a valid issue or gap related to health system integration.
  3. Extent to which the project is accomplishable with the proposed approach/milestones, resources, timeframe, and within a particular practice, program and/or policy context. 
  4. Extent to which decision-maker team members are meaningfully engaged (e.g., in defining the research questions, informing the research plan, interpreting the findings, informing the end-of-grant KT plan).
  5. Strength of KTE plan in mobilizing knowledge to the target audience.
  6. Extent to which the project will support capacity building.
  7. Extent to which sex and gender have been considered in the proposed research (i.e., rationale, methods and KTE plan).

MOHLTC partner funding would only be provided to applications that are successful in the CIHR review process and are awarded PHSI funding. MOHLTC partner funding would be provided to successful applicants' sponsoring institution through a Transfer Payment Accountability Agreement with the Province of Ontario. Final MOHLTC funding decisions are made by the Minister at his sole discretion.

Application Requirements

Key dates

Application to MOHLTC for CIHR PHSI partner funding 5:00pm August 25, 2014
MOHLTC partner funding decisions communicated to applicants September 24, 2014

Detailed Application Instructions

Before you begin:

Make sure you read the MOHLTC Eligibility Criteria.

Make sure you have the following or click on the links to register:

1 IGAM is the ministry’s online grant application system.

Note: If you have previously submitted a Notice of Intent to the HSRF Capacity Awards and/or HSRF Targeted Calls competition, your login information remains unchanged.

Grant Application Overview

  1. Applications must be prepared, finalized and submitted by applicants using the ministry’s online grant application system.
  2. Any documents/attachments that exceed the application limits will be removed from the application prior to peer review.
  3. Applicants are strongly encouraged to preview all components of their application in order to ensure its completeness.
  4. Applications must be submitted prior to the deadline of 5:00pm, August 25, 2014. MOHTLC will not accept applications that are submitted after this time.
  5. If you are experiencing technical difficulties, you may contact the Research Unit, Monday to Friday between the hours of 9:00a.m. to 5:00p.m:

    Researchunit@ontario.ca
    416-212-5322

Steps required for completing your PHSI application

A. Complete the Canadian Common CV

If you have previously completed a CCV template, please take the time to update your CV information using the new templates in the Canadian Common CV (CCV) or create a new CCV.

To produce the MOHLTC PHSI CV:

Note: It is highly recommended that you complete and submit your CV well in advance of the MOHLC competition deadline.

B. Complete the online MOHLTC PHSI application

You will need to create a username and password before you can logon to the ministry’s online grant application system and submit your application.

Note 1: If you have submitted a Notice of Intent to the HSRF Capacity Awards and/or HSRF Targeted Calls competition, your login information remains unchanged and you do not need to create a new account. You may use this account information to login and complete your MOHLTC PHSI application.
Note 2: If you do not have an existing account, please click here to create a username and password.

Step 1: Enter Applicant Details

1.1 Project Title and Sponsoring Institution 

Title
Your project title is one way that the MOHLTC identifies your research project. For this reason, you cannot edit your project title after submission.

Sponsoring Institution
Please include the name of the Sponsoring Institution that will administer the MOHLTC funds for your project. Please consult the HSRF Guidelines for details regarding eligible sponsoring institutions.

1.2 Identify Project Leaders

This step collects information on the Project Leaders (as defined by CIHR) of the research proposal and the Sponsoring Institution that will receive the funds, if the application is successful.

For this funding opportunity, the PHSI application must include at least two principal Project Leaders, one who is an Ontario-based independent researcher, and one who is an Ontario decision maker and/or senior Ontario health system knowledge user. For the purposes of the MOHLTC application, these individuals will be considered Lead/Co-Lead.

You will be asked to add the following information for the two principal Project Leaders:

1.3 Identify Other Participants

You will be asked to include the following information for all other participants:

Note: Please include confirmed participants only. Participants who have not yet confirmed their commitment to contribute to the project should not be included in the application. There is no limit to the number of participants that can be included.

Step 2: Enter Project Details 

In 2014/15, the ministry does not require applicants’ full CIHR PHSI application. The following sections of your CIHR application are required as part of the MOHLTC PHSI application process:

Note: It is highly recommended that you read the CIHR adjudication criteria before you complete these sections of the application.

In addition, to support MOHLTC eligibility, relevance and impact reviews, the following sections must also be completed.

Note: You must enter information for each section in the individual text boxes of the ministry’s online grant application system. The character limits are described for each criterion and they include spaces. Depending on the software you use, copying and pasting text from a word processor may not exactly match the character count in the online application form. In some instances, using NotePad may be helpful.

2.1 Quality of the Idea (3,500 characters including spaces/approximately one page)

Please refer to the CIHR Adjudication Criteria for information on what should be addressed in this section.

For the purposes of MOHTLC relevance review, assessment will focus on the extent to which the project addresses a valid issue or gap related to health system integration.

2.2 Importance of the Idea (1,750 characters/approximate half a page)

Please refer to the CIHR Adjudication Criteria for information on what should be addressed in this section.

For the purposes of MOHLTC relevance review, assessment will focus on the extent to which the proposed contribution(s) of the project are well-defined, clear, and significant with respect to addressing a valid issue or gap related to health system integration.

2.3: Approach (15,750 characters including spaces/approximately four and a half pages)

Please refer to the CIHR Adjudication Criteria for information on what should be addressed in this section.

For the purpose of MOHTLC relevance review, assessment will focus on the extent to which the project is accomplishable with the proposed approach/milestones, resources, timeframe, and within a particular practice, program and/or policy context.

2.4: Expertise, Experience and Resources (3,500 characters including spaces/approximately one page)

Please refer to the CIHR Adjudication Criteria for information on what should be addressed in this section.

For the purpose of MOHTLC relevance review, assessment will focus on the extent to which decision-maker team members are meaningfully engaged (e.g., in defining the research questions, informing the research plan, interpreting the findings, informing the end-of-grant KT plan).

This section will also be used in the MOHLTC relevance review to assess the extent to which the project is accomplishable with the proposed approach/milestones, resources, timeframe, and within a particular practice, program and/or policy context. 

2.5: KTE plan and strategies (3,500 characters including spaces/approximately one page)

Assessment will focus on the strength of the KTE plan in mobilizing knowledge to the target audience(s).

Assessment will also focus on the extent to which decision-maker team members are meaningfully engaged (e.g., in defining the research questions, informing the research plan, interpreting the findings, informing the end-of-grant KT plan).

2.6: Contribution to Capacity Building (7,000 characters including spaces/approximately two pages)

Assessment will focus on the extent to which the project will support capacity building (e.g. the potential to build inter-disciplinary and inter-professional capacity).

2.7: Sex and gender-based analysis (3,500 characters including spaces/approximately one page)

Assessment will focus on the extent to which sex and gender have been considered in the proposed research (i.e., rationale, methods and knowledge translation and exchange plan).

Step 3: Enter Budget Information

You must provide all sources of funding requested annually from MOHLTC, CIHR and any other partners.

The total amount requested from each partner is automatically calculated in the online application form by clicking the calculator icon.

Note 1: No budget justification is required at this stage of the application process. If an applicant is successful in the MOHLTC and CIHR adjudication processes, detailed budgets will be negotiated between the ministry and the Recipient for ministry partner funding.

Note 2: Additional funding will not be provided for indirect costs. It is expected that MOHLTC funding will be used to support direct research costs.

Step 4: Upload Attachments

Please attach allowable attachments only. MOHLTC will remove all non-allowable attachments before sharing the application with reviewers.

Mandatory Attachments

Allowable Attachments

Step 5: Review and Submit

Once every section of the online application form is completed, carefully review all components of the application. If any mandatory sections are incomplete, you will be prompted to provide the missing information before you can successfully submit your application.

You will be able to save your application and return to it at any time, prior to the application deadline. You will also be able to preview the full application before you submit.   

When you are ready to submit your application, click ‘Send’. You will receive a confirmation email from the ministry when your application is received. 

It is understood that the research proposal may not be finalized at the time of application to the MOHLTC, and that the version submitted to the MOHLTC may be subject to revisions. Where an application has been selected for MOHLTC partner cash support, a copy of the final proposal must be submitted to Research Unit via email at least one week before submitting to CIHR along with a written declaration that the content is consistent with the materials previously submitted to the MOHLTC and/or a statement identifying any material changes that have been made to the application that may affect its eligibility, relevance or impact from the MOHLTC perspective.  The MOHLTC will respond confirming that the changes do not result in changed to partner support within 5 business days.

For More Information

Requests for information about the PHSI competition and application process should be directed to CIHR.

For more information about MOHLTC CIHR PHSI partner funding, please contact :
Shannon Fenton
Manager, Research Unit
Planning, Research & Analysis Branch
Ministry of Health and Long-Term Care
Telephone: 416-327-1969
Email: shannon.fenton@ontario.ca


1 Through the HSRF , women's health research has been "mainstreamed" in Ontario – it is integrated into all policy-relevant research that the ministry funds. Accordingly, applications for MOHLTC PHSI partner funding should include examination of sex and gender issues in data analyses and knowledge synthesis/KTE. It is recommended that applicants consult the Women’s Xchange for resources on Sex and Gender Based Analysis. Applicants may also wish to consult the POWER study, CIHR's Gender, Sex and Health resource and the ministry's Health Equity Impact Assessment (HEIA) tool.
For More Information
Ministry of Health and Long-Term Care
Health System Strategy and Policy Division
Planning, Research and Analysis Branch
8th Floor Hepburn Block, 80 Grosvenor Street
Toronto ON M7A 1R3
Tel.: 416-327-7759
Fax : 416-327-3200
E-mail : ResearchUnit@ontario.ca