Health Care Professionals

Ministry Research Funding Opportunities

Health System Research Fund (HSRF) Capacity Awards

The 2013/14 HSRF Capacity competition is now closed. The next HSRF Capacity Awards competition is expected to launch in 2016.

The purpose of the HSRF Capacity Awards is to build knowledge translation and exchange (KTE) and research capacity across the career path in health services and population health research. The Capacity Awards are intended to support capacity building, including support for new/mid-career health services and population health researchers and KTE professionals in applied and academic settings. Priority will be given to applications where the lead is a new/mid-career research/KTE professional (e.g., has obtained a full time professional degree or PhD within the last 10 years) and the co-lead has a demonstrated capacity to provide mentorship over the course of the project.

All applications must provide details regarding how an investment in their research and/or KTE program would benefit the Ontario health system.

Programs funded through the HSRF Capacity Awards are required to include analysis of sex (biological) and/or gender (social) considerations, where applicable.

For more information about the 2013/14 call for applications, please see the HSRF Guidelines, and the full application instructions.

2013/14 HSRF Capacity Awards Results

The HSRF Capacity Awards uses a peer review model, the international best practice standard for research funding, to ensure that the highest quality proposals are supported. Applications were evaluated for potential impact by a MOHLTC Review Committee and for relevance and scientific merit by a Merit Review Panel. Similar to the approach taken by the Canadian Institutes of Health Research (CIHR), the Merit Review Panel included researchers and senior members of the health system (knowledge users) who assessed both the scientific merit and relevance of research and KTE projects. All applications (research and standalone KTE) were evaluated through the same process.

Successful Applicants

Lead/Co-Lead and Sponsoring Institution

Project

Brief Synopsis

Dr. Sandra Dunn and Dr. Mark Walker

Children's Hospital of Eastern Ontario Research Institute

Understanding Factors Related to Evidence-Informed Practice: Attributes, Contextual Factors and Barriers to Use of the Maternal Newborn Dashboard in Ontario

This study will focus on an alerting system, the Maternal Newborn Dashboard, which was recently implemented across Ontario to improve care. The goals of this project are to determine the effectiveness of the Maternal Newborn Dashboard to improve performance related to specific maternal-newborn key performance indicators, and identify which attributes, hospital contextual factors, and facilitation factors explain differences in effectiveness. The Dashboard provides information on near real-time feedback, with site-specific and peer comparison data for six selected key performance indicators, as well as other metrics.

Dr. Andrea Gershon and Dr. Shawn Aaron

Sunnybrook Health Sciences Centre

The Ontario Chronic Obstructive Pulmonary Disease (COPD) Population Health Network

This project aims to create new evidence and characterize the real-world care and outcomes that patients diagnosed with COPD in Ontario are experiencing. This project will develop quality indicators to reliably measure COPD care in Ontario and evaluate the association of these indicators with patient outcomes using large administrative datasets and innovative analytics. The research team will use this population-level data to identify groups at risk of receiving poor COPD care.

Dr. Lora Giangregorio and Dr. Alexandra Papaioannou

University of Waterloo

Too Fit To Fall or Fracture: Translating Research Into Practice for Fall and Fracture Prevention

Exercise is integral in managing chronic diseases. This project focuses on translating evidence-based exercise recommendations into practice for people with chronic diseases who are at risk of falls and fractures. In this project, this team will develop and provide practical training to physicians, physiotherapists, kinesiologists and exercise instructors in community programs on how best to incorporate exercise as part of chronic disease management. BoneFit introduction workshops will introduce safe exercises for those at risk of falls or fractures.

Dr. Michelle Howard and Dr. Daren Heyland

Queen's University

Improving General Practice Advance Care Planning the i-GAP Study

Advance Care Planning is a process where a person considers options about future health care decisions, identifies their wishes, and communicates them to their family and doctors. The goal of this project is to increase Advanced Care Planning completion rates in primary care settings in order to improve end-of-life care. Advanced Care Planning has been shown to increase the quality of life of dying patients, improve the experience of family members and involved health care professionals, and decrease health care costs.

These researchers will work with a group of family doctors and related organizations to develop and evaluate tools that will help patients and doctors have these discussions. The researchers will also test an electronic system for patients to have access to their plan at all times.

Dr. Noah Ivers and Dr. Jeremy Grimshaw

Women's College Hospital

Interventions to Support Long-term Adherence and Decrease Cardiovascular Events Post-Acute Coronary Syndrome (ISLAND-ACS)

This project aims reduce cardiovascular morbidity and mortality in Ontario by increasing uptake of cardiac rehabilitation and persistence with secondary prevention medications. More specifically, ISLANDS-ACS will implement and evaluate sustainable, scalable reminder systems to increase the proportion of heart patients who continue to take their medications and participate in rehabilitation. Costs and benefits of each strategy will also be compared.

Dr. Monika Kastner and Dr. Sharon Straus

St. Michael's Hospital

Optimizing the Health of Ontario Seniors: the Development and Evaluation of a Pathway to Tools for Healthy Seniors (PATH-S) Framework

This project aims to create and test a "pathway" for the development of well-built, evidence-based chronic disease management tools for seniors that will integrate care of more than one high-burden chronic disease. A central aim of the tool will be the inclusion of patient self-management. Tools generally facilitate ongoing, proactive and preventative support for optimal chronic disease management. They can involve care co-ordination, patient self-management, clinical decision support/decision aid and be targeted to health care professionals, patients or caregivers, and delivered in any format.

Dr. Paul Kurdyak and Dr. Thérèse Stukel

Centre for Addiction and Mental Health

Schizophrenia Quality of Care: Managing the Complexity

The purpose of this study is to investigate the management of comorbidity complexity. This will be achieved by measuring the impact of medical comorbidity on psychiatric care for people with schizophrenia, and the impact of schizophrenia on medical care among people with chronic medical conditions. This project will use comprehensive health administrative data to systematically evaluate the quality of psychiatric and medical care for people with schizophrenia and medical comorbidity. This project will also establish best practices and develop performance metrics through engaging with organizations that provide and monitor the quality of care for people with serious mental illnesses.

Dr. Barbara Liu and Dr. Sharon Straus

Sunnybrook Health Sciences Centre

Advancing Senior Friendly Hospital Care in Ontario: Building Capacity Through Knowledge Translation and Implementation Change Ideas

The Ontario Senior Friendly Hospital (SFH) Strategy aims to improve the safety and wellbeing of hospitalized seniors. Guided by the Regional Geriatric Programs' SFH framework, the strategy identified hospital-acquired delirium and functional decline as improvement priorities, which was used to determine SFH indicators.

This project will build capacity in hospitals to align with the SFH framework, and foster collaboration across the hospital system. It will create online toolkits and resources, provide leadership training on incorporating the framework into change management strategies, and build a provincial collaborative for ongoing knowledge exchange of leading practices.

Dr. Janet Smylie and Dr. Patricia O'Campo

St. Michael's Hospital

Urban Aboriginal Health Counts: Advancing Urban Aboriginal Population-based Health Needs Assessment and Health Service Evaluation in Ontario

This project aims to develop data on urban Aboriginal health status, data on their health care use, and evidence-based guidelines to evaluate Aboriginal health services, in partnership with four urban Aboriginal health service providers and additional key stakeholders from across the province. This project will contribute to improved urban Aboriginal health services. The research team will use the results of this work to develop evidence-based guidelines for the evaluation of urban Indigenous health services.

Dr. Harriette Van Spall and Dr. Stuart Connolly

McMaster University

Patient-Centered Care Transitions in Heart Failure (PACT-HF): A Pragmatic Multi-center Cluster Randomized Trial

Heart failure is the most common cause of hospitalization in older adults. The month after hospital discharge is a vulnerable period, when patients are at increased risk of death and worsening symptoms. One in five patients is readmitted to hospital during this period. This study will test the effectiveness of the PACT-HF model in 16 Ontario hospitals using a randomized controlled trial design. It is hypothesized that patients hospitalized at the sites receiving PACT-HF will have fewer readmissions, emergency visits, and deaths after discharge; report a better quality of life; and feel more prepared for discharge.

Dr. Sumeet Sodhi and Dr. Ben Chan

Dignitas International
Improving Health Outcomes for First Nations Populations in Northern Ontario Using Community Health Workers: Adapting Leading Models of Care through Global Knowledge Translation

This project will apply an innovative KTE and quality improvement approach to implement global best practices for integrating community health workers (CHWs) into primary health care services in Ontario's First Nations (FN) communities. Working with Sioux Lookout FN Health Authority, the project will document and implement key program design features of successful CHW programs – recruitment, training, supervision and clinical protocols – into their CHW program in remote communities in Northwest Ontario. The project will use rapid-cycle quality improvement techniques to customize program features to the local context and culture. Through continuous data collection of clinical outcomes, processes and patient experience to monitor improvements, the project will measure the success of this KTE process. Evaluation results, lessons learned and best practice information will feed into a KTE platform where other FN communities can instantly access a supportive network of mentors, "how-to" guides and tools necessary to build and strengthen such programs.

2013/14 HSRF Capacity Awards Merit Review Panel

If you require additional information, please contact:
Shannon Fenton, Ph.D.
Manager, Research Unit
Planning, Research and Analysis Branch
Ministry of Health and Long-Term Care
80 Grosvenor Street, 8th Floor, Hepburn Block
Toronto ON M7A 1R3
Tel: (416) 327-1969
Fax: 416-327-3200
Email: Shannon.Fenton@ontario.ca or ResearchUnit@ontario.ca



Application Detailed Instructions

Thank you for your interest in the Ontario Ministry of Health and Long-Term Care (MOHLTC)'s Health System Research Fund (HSRF) Capacity Awards. The purpose of the HSRF Capacity Awards is to build knowledge translation and exchange (KTE) and research capacity across the career path in health services and population health research in twelve (12) key priority areas1 :

1 It is recommended that applicants refer to Make No Little Plans (PDF), Ontario's public health sector strategy released in 2013, in interpreting the Healthy Living priority, and the 2013 Budget in interpreting the Vulnerable and Special Health Needs Populations priority.

Applications for Capacity Awards must address one or more of these areas of importance to knowledge users engaged in shaping policies, programs and practices.  Research and stand alone KTE projects must make a measurable impact on the Ontario health system in terms of educational, policy or health outcome measures within the three-year funding cycle. 

Please see the HSRF Guidelines for an overview of the Capacity Awards and eligibility requirements.

The Capacity Awards will support evidence based policy and practice by supporting both research and stand alone KTE projects.  All research projects are required to include a KTE strategy.  Where appropriate, instructions are tailored for research vs. stand alone KTE applications.

The minimum support provided through the Capacity Awards is $150,000 annually for three years and the maximum support provided is $350,000 annually for three years.

The Capacity Awards are intended to support capacity building, including new/mid-career health services and population health researchers and KTE professionals in applied and academic settings.  Priority will be given to applications where the lead is a new/mid-career research/KTE professional (e.g., has obtained a full time professional degree or PhD within the last 10 years) and the co-lead has a demonstrated capacity to provide mentorship over the course of the project.

To assist in planning for the review process, the MOHLTC requests that interested Capacity Awards applicants submit a completed notice of intent (NOI) using the online form by Friday, October 4, 2013. The NOI is strictly for administrative purposes – it will not be evaluated, nor will it be shared with the review panel. You must create a username and password for the online form.  You will be able to save and review your NOI before submitting. You will receive an email acknowledgement of receipt of your NOI submission within 48 hours.

Both application documents (compiled PDF and Budget) must be emailed to the ResearchUnit@ontario.ca with a copy to Shannon.Fenton@ontario.ca by 5:00pm Tuesday, November 12, 2013. Note that applications received after this date/time will not be considered. In addition, four (4) complete hard copies of the compiled PDF, the budget plus the original copies of the cover letter and letters of support, must be sent by courier or registered mail, postmarked by Tuesday, November 12, 2013 to :

Shannon Fenton, Ph.D.
Manager, Research Unit
Ministry of Health and Long-Term Care
8th floor, Hepburn Block
80 Grosvenor Street
Toronto ON  M7A 1R3

Please review the checklist in Mandatory styles specifications and content to ensure your application is complete.

The Research Unit will accept written questions about the HSRF Capacity Awards by email to ResearchUnit@ontario.ca. Individuals who submit questions and all NOI applicants will be added to the '2013/14 Capacity Awards distribution list'. The ministry's responses to questions will be emailed to the distribution list every other Tuesday afternoon starting October 8th until the closing of the call. If you have not submitted a NOI and would like to be added to the distribution list to receive these emails, please send your request to ResearchUnit@ontario.ca.

Applications will be evaluated for potential impact by a MOHLTC Review Committee and for relevance and scientific merit by a Merit Review Panel. Similar to the approach taken by the Canadian Institutes of Health Research (CIHR), the Merit Review Panel will include researchers and senior members of the health system (knowledge users) who will assess both the scientific merit and relevance of research and KTE projects. All applications (research and stand alone KTE) will be evaluated through the same process.

The process to review applications is as follows :

The MOHLTC Review Committee will use the following criteria to assess the impact of the research and KTE for the Ontario health system :

The Merit Review Panel will assess applications for :

In many cases, information from multiple sections will be used to assess an application in relation to a criterion. The instructions below describe how information from each section of the Capacity Awards application will be used by primary/secondary reviewers from the MOHLTC Review Committee and Merit Review Panel in relation to the criteria listed above.

Eligibility

Applications to MOHLTC for the Capacity Awards must meet the following criteria:

Project Leads employed by federal, provincial or territorial government departments or agencies and for-profit organizations are not eligible to apply for HSRF funding unless they hold an eligible academic or other institutional appointment, in which case the eligible institution must agree to be the sponsor.

Please consult the HSRF Guidelines for details regarding eligible sponsoring institutions.

 

Mandatory style specifications and content

Mandatory style specifications for all documents submitted except letters of support and budget

The following specifications apply to all documents submitted (exceptions are noted below).  The following mandatory style specifications and section page limits must be adhered to for all submitted applications :

Note that any text that exceeds the page or word limits set for any section will be deleted from the application and not considered in the review of the application.  

Mandatory Content

The following sections must be included in each application :

Capacity Awards application checklist

  • A single PDF that compiles the documents listed under 1) to 6) below. Name the document as follows :
    For research projects : Project Lead last name_ Priority Area CAR Application (e.g., Smith_ Nursing CAR Application.pdf).
    For stand alone KTE projects : Project Lead last name_ Priority Area CAKTE Application (e.g., Smith_ Nursing CAKTE Application.pdf).
    1. Signed cover letter by Project Lead, Project Co-Lead and Authorized Signatory of Sponsoring Institution, on Sponsoring Institution's letterhead, with mandatory text.
    2. Completed application (maximum 17 pages – including the signed cover letter). The maximum total page number cannot exceed 17 pages.
    3. A tailored résumé of up to 5 pages (including a reference list of up to two pages of relevant publications) for the project lead and a second tailored résumé for the co-lead (where there is a co-lead).  Tailored résumés are not counted in the 17 page maximum.
    4. If desired, up to three pages of diagrams/charts (not counted in the 17 page maximum page limit)
    5. If desired, a reference list of up to 2 pages for any in-text citations.  The reference list is not counted in the 17 page maximum page limit.
    6. Two letters of support:  one letter from a knowledge user who would benefit from the research and/or KTE being proposed and the other from the sponsoring institution. Letters must be on the letterhead of the  organization that is expressing support. Letters of support are not counted in the 17 page maximum. The mandatory style specifications do not apply to letters of support.
  • A completed Excel-based budget spreadsheet (with four worksheet tabs – one for each fiscal year of the project and a budget summary, as specified in section 6).  Name the document as follows:
    For research projects:  Project Lead last name_CAR Budget (e.g., Smith_CAR Budget.xlsx).

    For stand alone KTE projects: Project Lead last name_CAKTE Budget (e.g., Smith_CAKTE Budget.xlsx). See example budget. (PDF)

  • Both documents (compiled PDF and Budget) emailed to ResearchUnit@ontario.ca with a copy to Shannon.Fenton@ontario.ca by 5:00pm November 12, 2013. Note that applications received after this date/time will not be considered. The subject line of the email should include the last name of the Project Lead, priority area and the number of emails to be expected for the application (e.g., Capacity Awards application – Smith_Nursing [email 1 of 2]). 
  • Four complete hard copies of the Capacity Awards application package (compiled PDF, budget and original copies of the cover letter and each letter of support) mailed to the Research Unit, post marked by courier or registered mail by November 12, 2013. Paper applications must be mailed to the following address:

    Research Unit
    Planning, Research and Analysis Branch
    Ministry of Health and Long-Term Care
    80 Grosvenor Street, 8th Floor
    Toronto ON  M7A 1R3
    Attention: Shannon Fenton, Manager



Instructions for the Capacity Awards application

Applicants must create a document with the following sections and content, following the mandatory style specifications outlined above.

Section 1 – Cover letter on the sponsoring institution's letterhead (maximum 1 page)

Submit a cover letter on the sponsoring institution's letterhead that includes the date and signatures of the following :

The title of the proposed project, and whether it is a stand alone KTE or research project should also be specified. 

The cover letter must also include the following text : "By signing this letter, the undersigned acknowledges that the information and documentation provided in the attached application may be shared with MOHLTC staff and others for the purposes of administrating the HSRF Award."

Section 2 – Main priority (maximum 1 page)

Provide the following information in this section :

Section 3 – Contact details (maximum 3 pages)

Provide the contact details outlined below for each of the following individuals :

Contact details to be provided for each individual :

Section 4 – Lay abstract (maximum 200 words)

Provide a brief description of the proposed project, using non-technical language. The information provided in this section may be made available to the public and may be used, in whole or in part, in press releases or similar communication material if the award is approved. Include the potential impact/benefits this project may have for Ontarians and the Ontario health system.

Section 5 – Project summary (plan and objectives) (maximum 1 page)

State the goals and objectives of the proposed research or KTE project. Statements detailing short and long-term objectives should be clear and concise (i.e., one short sentence for each objective), and should articulate the anticipated impacts on Ontarians and the Ontario health system.  

The information provided in this section will be used to evaluate the extent to which the project objectives and identified activities are clearly articulated and will have an impact on the Ontario health system by addressing an important gap, need or opportunity related to the main priority area. It will also be used to assess the extent to which the project will have a substantive and sustainable impact on health outcomes, practice, programs and/or policy within the priority area

Section 6 – Project design and methodology (maximum 3 pages)

This section should outline how the project objectives outlined in section 5 will be achieved by describing the project design and methods. Applicants are encouraged to incorporate inter-disciplinary approaches and involve knowledge users throughout the project.

For research projects:
Provide a detailed description of the research design and methodology, including relevant details such as data collection tools and methods, data sources, sampling frames and sample sizes, and statistical analyses (including any qualitative analyses).  In cases where MOHLTC administrative data will be used, detail on the data access plan should be included in section 11. 

For research projects, this information will be used to assess the scientific rigour of the project design and methodology, as well as the feasibility, including appropriateness of the budget, measureable and specific milestones and deliverables, and timelines, innovation and originality.

For stand alone KTE projects:
Provide a detailed description of the approaches/processes/tools that will be used.  Give particular attention to activities that aim to have an impact at the provincial or system level.  The most successful KTE projects use multifaceted approaches to change the behaviour of knowledge users.

For KTE projects, this information will be used to assess the scientific rigour of the project design and methodology, the strength of the KTE plan in mobilizing information and including relevant partners and collaborators, as well as the feasibility, including appropriateness of the budget, milestones and deliverables, and timelines, and innovation and originality.

Section 7 – Sex and gender-based analysis (maximum 1 page)

Applications will be evaluated on the extent to which the project integrates sex and gender-based analysis to generate useful knowledge. Where sex and/or gender is an integral component of the project (e.g., the project focuses on smoking cessation for young women) applicants are encouraged to consider including equity considerations.  If sex and gender based analysis is not applicable, applicants will be evaluated on the strength of the rationale as to why it was not included.

In this section, answer the following questions :

If answering yes to either question, describe how sex and/or gender considerations will be included in your project design.  If answering no to both questions, explain why sex and/or gender are not applicable in your research project design.

To effectively complete this section, it is recommended that applicants consult the POWER study, CIHR's Gender, Sex and Health resource and the ministry's Health Equity Impact Assessment (HEIA) tool.

This information will be used to assess the integration of sex and gender-based analysis to generate useful knowledge OR strength of rationale as to why sex and gender-based analysis is not applicable. 

Section 8 – Milestones and deliverables (maximum 3 pages)

Describe 2-5 major milestones and deliverables per year for each objective of the project.  These should be examples of tangible accomplishments, demonstrating progress towards the stated goals of the project.  

This information must be presented in a table with the following column headings :

Style requirements apply to the table, but column widths may be adjusted as required.

For research projects :

For stand alone KTE projects :

In cases where publication in a peer-reviewed journal is a milestone for either kind of project, every effort should be made by Project Lead(s) to ensure that the peer-reviewed publications are freely accessible as soon as possible within six months of publication through the publisher's website, through an online repository, and/or by archiving the final peer-reviewed full-text manuscripts immediately upon publication in a digital archive, such as PubMed Central or the sponsoring institution's repository.  

The proposed milestones and deliverables will be assessed for their feasibility including appropriateness of the budget, measureable and specific project milestones and deliverables, and timelines. More specifically, the information provided in this section will be used to evaluate the extent to which the project objectives and identified activities will have an impact by addressing an important gap, need or opportunity related to the main priority area specified in this application. In addition, for stand alone KTE projects, details regarding KTE milestones/deliverables will be used to assess the strength of the KTE plan in mobilizing information and including relevant partners and collaborators. Finally, the information provided in section will be used in the evaluation of the anticipated productivity or yield from the budget requested, e.g., the return on investment provided by the project.

Section 9 – KTE Plan and Strategies (maximum 1 page)

HSRF Capacity Awards aim to accelerate the translation of research evidence to inform policy and practice.  In this section, describe how KTE strategies and tools will be incorporated at all stages of the project.  KTE2 activities funded by the ministry must make a measurable impact on the Ontario health system and further the objectives of the project.

For research projects :

For stand alone KTE projects :

The information provided in this section will be used to evaluate the strength of the KTE plan in mobilizing information and including relevant partners and collaborators and the extent to which the project objectives and identified activities are clearly articulated and will have an impact by addressing an important gap, need or opportunity related to the main priority area. It will also inform assessments of the extent to which the project will have a substantive and sustainable impact on health outcomes, practice, programs and/or policy within the priority area

2 CIHR defines knowledge translation and exchange (KTE) as "a dynamic and iterative process that includes synthesis, dissemination, exchange and ethically-sound application of knowledge to improve the health of Canadians, provide more effective health services and products and strengthen the health system."

Section 10 – Project leadership, partners and capacity (maximum 2 pages)

Describe the Project Lead and Co-Lead's roles clearly.  Where the Project Lead is a new/mid-career researcher or KTE professional, provide details about the Co-Lead's capacity for mentorship throughout the project.

Provide names and affiliations of up to 5 collaborating researchers (if applicable) and a brief description of the roles, responsibilities, and contributions of each partner in the project team.

Describe how students, junior researchers and other professionals will be engaged in this work, and the skills that they will develop. Training and mentoring new investigators, health professional scientists and KTE specialists in Ontario is a goal of the HSRF Capacity Awards.

The information provided in this section will be used to evaluate the strength of the leadership team, i.e., Project Lead and Co-Lead, including capacity to manage a project grant of this magnitude and previous experience in working collaboratively.  It will  also be used to assess the extent to which the project will support capacity building (i.e., the Project Lead is a new/mid career researcher or KTE professional and the Co-Lead has a demonstrated capacity to provide mentorship over the course of the project, potential to build inter-disciplinary and inter-professional capacity). Finally, it will be used to assess the strength of the leadership team (Project Lead/Co-Lead) in terms of relevant experience, demonstrated expertise and skills in addressing the main priority area.

Section 11 – Data Access Plan – where applicable (maximum 1 page – delete this section if no data access plan is described)

For research projects :

The information in this section (if applicable) will contribute to the assessment of the scientific rigour of the project design and methodology, as well as the feasibility including appropriateness of the budget, measureable and specific project milestones and deliverables, and timelines.

Instructions for letters of support

Provide two letters of support :

  1. One letter from a knowledge user who will benefit from the research or stand alone KTE project being proposed. It should describe specific ways that s/he and her/his organization will use the research findings.  Applicants are advised to review the MOHLTC Applied Health Research Questions (AHRQ) Guidelines to learn more about the role of knowledge users.
  2. The other letter must be from the sponsoring institution, describing the supports that will be provided to the leadership team (e.g. teaching release time, protected time for research from clinical duties, in-kind supports) and the project to support its capacity building.

Letters of support must be signed and provided on the letterhead of the supporter's organization. The letters must be included in the compiled PDF in the electronic application.  The original signed copy of each letter of support must be included in the paper application.

Letters of support are not included in the 17 page maximum.  The mandatory style specifications do not apply to letters of support.

The information in the letters will be used to assess the extent to which the project objectives and identified activities are clearly articulated and will have an impact by addressing an important gap, need or opportunity related to the main priority area, as well as the extent to which the project will have a substantive and sustainable impact on health outcomes, practice, programs and/or policy within the priority area. The letter from the sponsoring institution will also be used to assess the extent to which the institution supports capacity building and will assist in achieving the objectives of the proposed project.

Instructions for résumés

Tailored Project Lead résumés (maximum 5 pages [each] per Lead and Co-Lead – total maximum 10 pages)

A tailored résumé of up to 5 pages (including a reference list of up to two pages of relevant publications) should be submitted for the Project Lead and a second tailored résumé (up to 5 pages) for the Co-Lead (where there is a Co-Lead).  Additional résumés (for example, of collaborating researchers or knowledge users) will not be reviewed.

Résumés should include information about grants held, including amounts and duration. Include all provincial government and MOHLTC research funding, both peer-reviewed and non peer-reviewed grants.

For research projects :

For stand alone KTE projects :

One of the goals of the HSRF Capacity Awards is to support early/mid-career researchers in health services and population health research, as well as to encourage clinicians to become researchers. Résumés will be used to assess the extent to which the project develops leadership capacity (i.e., Project Lead is a new/mid-career researcher or KTE professional and the Co-Lead has a demonstrated capacity to provide mentorship over the course of the project). Applicants should provide relevant details as appropriate/applicable (e.g., date of PhD completion or registration with a professional college). 

Résumés will be used to assess the strength of the Project Lead and Co-Lead, including capacity to manage a project grant of this magnitude and previous experience in working collaboratively. They will inform assessments of the strength of leadership team (Project Lead and Co-Lead), with respect to relevant experience, demonstrated expertise and skills in addressing the main priority area. They will also be used to assess the extent to which the project will support capacity building (i.e., Project Lead is a new/mid-career researcher or KTE professional and the Co-Lead has a demonstrated capacity to provide mentorship over the course of the project, potential to build inter-disciplinary and inter-professional capacity).

Instructions for the budget

Overall considerations

Please submit the Budget using one (1) Excel file with the planned expenditures in the following budget categories. Create one worksheet tab per fiscal year, plus a summary worksheet:

  1. Personnel services
  2. Supplies and services
  3. Travel and meetings
  4. Equipment
  5. Other
  6. Applied Health Research Questions (only for research projects – does not apply to stand alone KTE projects)
  7. Indirect costs

See example budget. (PDF)

Two types of analysis of the budget will be conducted. The first is a detailed technical/administrative analysis, including the appropriateness of the budget in light of the Ontario transfer payment accountability directive. The second analysis of the budget will focus on feasibility including appropriateness of the budget, measureable and specific project milestones and deliverables, and timelines. It will also focus on the anticipated productivity or yield from the budget requested, e.g., the return on investment provided by the project.

A justification of each budget line item over $5,000 is required to allow reviewers to assess whether the requested resources are appropriate for the execution of the project. The final determination of an item's eligibility (contribution or expenditure) rests with the ministry.

Constraints

Technical Guidance

Detailed information for budget categories and eligible direct costs

  1. Personnel Services
    • Use one line for each of the principal functions of the team and indicate the average annual compensation (including benefits) and the number of FTEs in that role (e.g., 1.0 FTE Research Coordinator x $60,000 per year including benefits paid at 25%). This includes research and technical assistants, other support staff, employer's contribution to fringe benefits for each person in this category, consultant's fees, etc.
    • Salary requests must be within the range paid to similarly classified personnel with similar experience levels at the sponsoring organization.
    • Personnel paid from the grant are not employees of the government (see eligibility criteria for Project Leads above).
    • Identify and provide comments in the justification column for any individuals outside of Ontario receiving funds.
    • Management and administration costs should not exceed 10% of total direct costs.
  2. Supplies and Services
    • Expendable materials, teleconference/long-distance telephone charges, postage, computer services, printing, photocopying, repair costs, maintenance contracts.
    • Where a line exceeds $5,000 per year, justification (e.g., unit cost and quantity) should be provided.
    • Identify and provide comments in the justification column for any supplies and services that are not purchased in Ontario.
  3. Travel and Meeting Costs
    • Fieldwork travel, investigator travel to other centres for conferences and other scientific meetings, visiting consultants for the exchange of project-related information.
    • Use the justification comments to indicate the destination.  Provide justification for international travel and travel within Canada but outside of Ontario.
    • No more than 10% of the direct costs of the annual budget (i.e. budget categories A to F) should be spent on travel for research projects.  KTE projects may incur more than 10% due to expenditures for workshops.
  4. Equipment costs
    • Minor research related equipment such as laptops, other computer hardware.
    • No more than 10% of the direct costs of the annual budget (i.e., budget categories A to F) should be spent on equipment.
  5. Other
    • Provide details of any necessary expenditure not captured by the above categories
  6. Applied Health Research Questions (AHRQ) - For research projects only
    • Applicants must allocate funds to respond to Applied Health Research Questions (AHRQ) from knowledge users across the province.
    • It is understood that the calculated amount of AHRQ funds will be used for Personnel Services and Supplies and Services to support AHRQ responses, but the funds should be entered in the AHRQ line (not lines A and B) so that the AHRQ commitment is clear.
    • Applicants are strongly encouraged to review the AHRQ guidelines
  7. Indirect Costs
    • Eligible indirect costs of up to 20% of the direct costs (including AHRQ for research projects) will be supported (see Appendix for a list of Eligible Indirect Costs).

Other Information

The Ministry of Health and Long-Term Care is subject to the Freedom of Information and Protection of Privacy Act. Personal information requested is collected for the purpose of administering the Health System Research Fund Capacity Awards.

If you have any questions please contact :

Shannon Fenton, PhD
Manager, Research Unit
(416) 327-1969
Shannon.Fenton@ontario.ca


Frequently Asked Questions

Who is eligible to apply as a Lead or Co-Lead and how often can they be nominated?

This is an open call. There are no individual eligibility requirements for those who are interested in applying as Leads or Co-Leads. The HSRF eligibility requirements state that that Project Lead or Co-Lead must be affiliated with an eligible Ontario-based sponsoring institution who will administer the funds, including indirect costs of research.

Capacity Awards have been designed to support capacity building, and will give priority to applications with Project Leads who are earlier in their careers. The review criteria include consideration of stage of career of the Lead and Co-Lead (see Section 10). All of the evaluation criteria are described in the application detailed instructions.  Individuals can submit multiple applications, or be named on multiple applications. There is no limit on the number of applications an individual can submit.

Who should the "knowledge translation & exchange (KTE) contact" be?

Research and standalone KTE projects must both identify a KTE contact. This is the individual that will be contacted by the ministry on issues related to the KTE activities/strategy, and may be a member of the project team or the Lead or Co-Lead. The KTE contact in a research project should be the contact for the Applied Health Research Question (AHRQ) process.  The ministry has no specific qualifications that define a KTE professional.

What are Applied Health Research Questions (AHRQ) and should they be defined in the application?

Should you be successful in obtaining an HSRF award, AHRQs will be posed to you by health system Knowledge Users in order to request research evidence within your priority area that can be applied to improving or benefiting the Ontario health system.  Successful Capacity Awards recipients will be identified on the ministry website as potential research providers under the AHRQ process.

Applicants may consider describing specific knowledge users or types of knowledge users that are expected to submit AHRQs (or who will be approached to submit AHRQs). Please review the AHRQ Guidelines to learn more about the roles of Knowledge Providers and Knowledge Users for AHRQs.

What institutions are eligible sponsors and who is the authorized signatory?

Please consult the HSRF Guidelines to determine if your institution is eligible. The authorized signatory for the sponsoring institution has the legal/financial authority to bind the institution. 

What expenditures are eligible as direct costs for the HSRF?  Are salaries eligible?

Salaries and stipends for both the Project Lead and Co-Lead are eligible to be funded either through the ministry, or in-kind by the sponsoring institution in the Personnel category.  Please see the Personnel Services budget category in the guidelines for the Capacity Awards and please consult the HSRF guidelines for more information on budget expenditure categories.

Please note that a final audit for the entire project, which can be considered a direct research cost, must be submitted to the ministry upon completion of the project.  An annual audit is not required.

 

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For More Information
Ministry of Health and Long-Term Care
Health System Strategy and Policy Division
Planning, Research and Analysis Branch
8th Floor Hepburn Block, 80 Grosvenor Street
Toronto ON M7A 1R3
Tel.: 416-327-7759
Fax : 416-327-3200
E-mail : ResearchUnit@ontario.ca