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Research Grants : Applying for Funding

General Templates and Guidelines for all MOHLTC-Funded Research

The Ministry of Health and Long-Term Care (MOHLTC) funds research into health services and population health. The MOHLTC Research Program’s priority is to fund research into the health system in Ontario for the benefit of the people of Ontario.

Biomedical research is funded by the Ministry of Research and Innovation.

To request MOHLTC funding for research applicants must use the Research Grant Application form.

• The Research Grant Application Form contains a budget that must be included with your application. For your reference, here is a sample budget.

• Research grant applications may be subject to a review. You are invited, but not required, to attach the names of potential peer reviewers in Section 6 of this grant application.

• Research that uses personal health information (PHI) or human subjects must obtain approval from a research ethics board (as per section 44 of the Personal Health Information Protection Act, 2004).

• If the research will require MOHLTC-held data sets, please contact the Health Data and Decision Support Unit at 416-327-7727 for more information about how to access provincial health data holdings.

• Applications should be submitted electronically to the Research Unit at ResearchUnit@ontario.ca.

Eligibility for Funding

Only Ontario researchers are eligible for MOHLTC research funding.

The MOHLTC flows funding to researchers (grant recipients) through sponsoring organizations which then administer research grant funding on behalf of the grant recipient(s). To be eligible for an MOHLTC research grant, both the researcher (grant recipient) and the sponsoring organization must be :

1. a legal entity, such as an individual, a corporation, a municipality or an Indian band; and
2. 1. a post-secondary institution or affiliated institution, such as a university, hospital or research institute;
   2. a non-governmental non-profit health sector organization;
   3. a crown agency; or
   4. any other non-profit organization.

 

Research Grant Deliverables

Research grants are governed by agreements between the principal researcher, the sponsoring organization and the MOHLTC. Please note clause 15 in our Standard Agreement which governs intellectual property.

Although the specifics of each agreement may vary according to the parameters of the project or program, the MOHLTC requires progress reports that are standard for all current agreements. The standard progress reports that are required by all current research agreements include :

• Quarterly expenditure statements that explain any variances or changes to the budget. These statements should compare the budget included in the agreement (usually Schedule C) with the actual expenditures. A financial officer of the sponsoring organization must sign all expenditure statements; the final expenditure statement for the fiscal year should also be signed by a signatory of the agreement. The final expenditure statement must also include a report on the interest earned on the grant funds. The use of these funds must comply with accrual accounting practices.

  Expenditure statements are due one month after the end of each quarter (i.e. in July, October, January and April).

• An annual audited statement may be required. This requirement is included in funding agreements at the MOHLTC's discretion.
• Progress reports are due mid-way through the grant term if the research will last 12 months or longer. Funding agreements will specify the due date of the progress reports. Progress reports should be submitted electronically to the Research Unit at ResearchUnit@ontario.ca.
• Final reports are due one month after the end of the grant term. Final reports should be submitted electronically to the Research Unit at ResearchUnit@ontario.ca.
• Research programs and ministry-funded and centres of research are required to submit an annual report on the previous year's activities. These are usually due April 30th of each year. Annual reports should be submitted electronically to the Research Unit at ResearchUnit@ontario.ca.

If you already have a research agreement in place, please check the "Reports" schedule of your agreement (usually Schedule D) for information about deliverables.

We welcome your feedback about this page or the forms we have provided.