Organizations interested in participating in Ontario's 2015/16 Universal Influenza Immunization Program (UIIP) are required to complete the annual application process in order to receive and administer publicly funded influenza vaccine. The steps below describe the process for how your organization can participate in the program.
NOTE for pharmacies with trained pharmacists: There will be a separate application process for newly accredited pharmacies who have received their Ontario College of Pharmacists (OCP) Accreditation Number between July 1, 2015 and October 15, 2015. The Ministry of Health and Long-Term Care (the ministry) will be sending information directly to these newly accredited pharmacies. Participation for newly accredited pharmacies submitting an application form (User Agreement) may be limited due to public health capacity to safely and effectively integrate additional pharmacies.
Every effort will be made by Ontario's public health system to integrate all interested organizations into the 2015/16 UIIP. It is important for your organization to get your application form in as early as possible.
Completed application forms must be submitted by email to the ministry on or before June 30, 2015. Application forms submitted by fax, regular mail or courier will not be accepted. In addition, scanned application forms submitted by email will not be accepted. Keep a copy of the submitted application form for your records.
By submitting the application form, you and your organization are agreeing to comply with all the terms and conditions set out in the application form. Failure to comply may result in removal of your or your organization's access to publicly funded influenza vaccine and restriction from participating in the delivery of the UIIP.
It is the responsibility of the individual who signs the application form to ensure the information is complete and accurate, and that all staff involved in transporting, handling and/or storing the publicly funded influenza vaccine are made aware of all the requirements stipulated under the application form as well as the Vaccine Storage and Handling Guidelines.
The following documents will assist you in completing and submitting your application form:
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After the ministry has reviewed and approved your application form, your local public health unit will contact you either by email, fax or telephone with information regarding the cold chain inspection they will conduct on the refrigerator that will be storing publicly funded influenza vaccine. The public health unit will use the contact information provided in your application form; therefore, it is important to ensure that the contact information for the individual who will be primarily responsible for the handling and storing of publicly funded influenza vaccine at your organization is indicated.
The cold chain inspection process varies across public health units. Public health units may, for example:
Public health units will likely only have one opportunity to conduct the required cold chain inspection for your organization, so it is very important that you do everything you can to be ready for inspection the first time. To help you prepare for this inspection which will assess your organization's adherence to provincial Vaccine Storage and Handling Guidelines, please review the following materials and ensure that you are in compliance with the requirements:
Should your organization meet all requirements to participate in the 2015/16 UIIP, you will receive an implementation package, including your vaccine order form, via email from the ministry in early September 2015, depending on the timing of your cold chain inspection. The 2015/16 UIIP implementation information packages will also be available at www.ontario.ca/influenza in mid-September 2015.
Please note that a number of useful resources are available at www.ontario.ca/influenza to assist you in completing these three steps to participating in the 2015/16 UIIP. We would encourage you to visit this site.
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