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Universal Influenza Immunization Program (UIIP)

Transfer Payment Organizations (e.g., LTCH, public hospitals, LHIN, CHC):

This information applies to organizations participating in the UIIP that currently receive transfer payments from the ministry including long-term care homes (LTCHs), public hospitals, local health integration networks (LHIN) and community health centres (CHCs).

Influenza Vaccine Ordering

Health Care Provider Location Order vaccine from
All providers with the exception of pharmacists Outside Toronto (not within the "M" postal code) Contact your local public health unit.
All providers with the exception of pharmacists Within Toronto (within the "M" postal code) Ontario Government Pharmaceutical and Medical Supply Service (OGPMSS) by faxing the Influenza Vaccine Order Form for the UIIP to 416-327-0818

Clinic Definitions

The following provides information to health care professionals who plan to hold either a reimbursable influenza clinic OR a non-reimbursable influenza immunization clinic:

Note: private hospitals must prequalify to participate in the UIIP and should refer to the prequalified organizations section (e.g., health care agencies and other organizations). As indicated in this section, private hospitals are not eligible for reimbursement for the administration of publicly funded influenza vaccine.

Reimbursable influenza immunization clinics:

The ministry will reimburse $5.00 for each dose of publicly funded influenza vaccine administered through community-based clinics open to the general public. Clinics for staff are considered workplace clinics and are NOT reimbursable.

Reimbursable clinics can only be provided by UIIP approved organizations that are in current receipt of government transfer payments (i.e., LTCHs, public hospitals, LHIN and CHCs) provided that ALL of the following conditions are met:

Reimbursement using the Influenza Vaccine Utilization Report Form

Reporting the number of vaccine doses administered at each clinic is a vaccine inventory management measure used by the province of Ontario to monitor and manage the UIIP. This is separate from the reporting of health care worker (HCW) influenza immunization rates.

As a condition of receiving publicly funded influenza vaccine and in order to receive reimbursement for influenza doses administered, the Influenza Vaccine Utilization Report form must be completed, including the section for 'Reimbursable vaccine doses administered'.

The monitoring of influenza vaccine doses is an important component of inventory management for the UIIP. Organizations must remain accountable for influenza vaccine doses supplied to ensure continued access to future influenza vaccine supply.

Completed Influenza Vaccine Utilization Report forms must be submitted to UIIP.MOH@ontario.ca.

Note: The authorized signing officer must be a regulated health professional as per the Regulated Health Professions Act.

Information for Community Health Centres (CHCs) Only

Please be advised that reimbursement for influenza immunization clinics held by satellite community health centres (SCHC), will be sent to the lead CHC. Satellite sites should contact their lead CHC prior to the 2018/2019 UIIP season in order to coordinate submissions of invoices under the lead CHC.

Non-reimbursable influenza immunization clinics:

Transfer payment organizations may be interested in hosting non-reimbursable influenza immunization clinics for their staff. These clinics are considered the same as workplace clinics and reimbursement is not provided by the ministry.

Reporting the number of vaccine doses administered at each clinic is a vaccine inventory management measure used by the province of Ontario to monitor and manage the UIIP. This is separate from the reporting of health care worker (HCW) influenza immunization rates.

As a condition of receiving publicly funded influenza vaccine, the Influenza Vaccine Utilization Report form must be completed, including the section for 'Non-reimbursable vaccine doses administered'.

The monitoring of influenza vaccine doses is an important component of inventory management for the UIIP. Organizations must remain accountable for influenza vaccine doses supplied to ensure continued access to future influenza vaccine supply.

Completed Influenza Vaccine Utilization Report forms must be submitted UIIP.MOH@ontario.ca.

Influenza Immunization Rate Reporting Requirements for Health Care Workers

The ministry has been collecting seasonal influenza immunization rates for health care workers (HCW) of LTCHs and public hospitals since 1999. This is separate from the reporting of doses administered above using the Influenza Vaccine Utilization Report forms.

Recommendations for the Control of Respiratory Infection Outbreaks in Long-Term Care Homes recommends immunization of health care workers and residents of LTCHs prior to peak influenza season. In addition, the Influenza Surveillance Protocol for hospitals recommends immunization of HCWs prior to peak influenza season.

For the 2018/2019 influenza season, LTCHs and public hospitals are required to report HCW immunization rates by December 15, 2018 to the local Medical Officer of Health. Once the analysis has been completed, immunization coverage rates will be published by Public Health Ontario in the Ontario Respiratory Virus Bulletin.

Further detail regarding data collection of immunization coverage rates for HCWs at LTCHs or public hospitals in Ontario for the 2018/2019 influenza season, including data collection forms, will be forwarded to public hospitals and long-term care homes in the fall.

For More Information

Please e-mail uiip.moh@ontario.ca or call Service Ontario, INFOline at 1 877-844-1944