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Universal Influenza Immunization Program (UIIP)

UIIP Information for Prequalified Organizations

This information applies to health care agencies, retirement homes, workplaces and other organizations (e.g., educational institutions, shelters, private hospitals, paramedics, etc.) that successfully completed the prequalification application process for the 2016/2017 UIIP. Specifically, the following provides information to health care professionals who plan to hold either a reimbursable influenza immunization clinic OR a non-reimbursable influenza immunization clinic:

Information for Reimbursable Clinics

Community clinics may be eligible for $5.00 reimbursement for each dose of publicly funded influenza vaccine administered at the community clinic.

As per paragraph 37 of the Prequalification Form, reimbursement for administering influenza vaccine will only be provided to the following authorized public clinic providers: public health units, LTCHs, public hospitals, CHCs, Community Care Access Centres and pharmacies provided that ALL of the following conditions are met:

Reimbursement using the Vaccine Utilization Invoice Reimbursable Clinic Form

The Vaccine Utilization Invoice Reimbursable Clinic form should be completed in order to receive reimbursement for influenza doses administered in a reimbursable influenza immunization clinic. As a condition of receiving publicly funded influenza vaccine for administration and to ensure invoices are processed, all sections of the Vaccine Utilization Invoice Reimbursable Clinic form must be completed, including authorization signatures. The following information must be reported on the form for all vaccine recipients at the clinic:

Completed Vaccine Utilization Invoice Reimbursable Clinic forms must be submitted to your vaccine supply source (i.e., local public health unit or OGPMSS) as soon as possible but no later than 10 days after the date of the influenza immunization clinics. Invoices must be signed by:

Note: The authorized signing officer should be a regulated health professional as regulated by the Regulated Health Professions Act, 1991. Approved invoices will be forwarded by the local public health unit to the ministry. Invoices that are incomplete or received after February 28, 2017, unless accompanied by strong rationale, will not be processed.

Information for Community Health Centres (CHCs) Only

With the expansion of primary care services, the number of new satellite community health centres (SCHCs) has increased across the province. Please be advised that reimbursement for influenza immunization clinics held by SCHCs, will be sent to the lead CHC. Satellite sites should contact their lead CHC prior to the implementation of the UIIP this season in order to coordinate submissions of invoices under the lead CHC.

Information for Non-Reimbursable Clinics

Non-reimbursable influenza immunization clinics can be held by health care agencies, workplaces, retirement homes and other organizations that have prequalified and been approved to participate in the UIIP.

Vaccine utilization using the Vaccine Utilization Report Non-Reimbursable Clinic Form

As a condition of receiving publicly funded influenza vaccine, all sections of the Vaccine Utilization Report Non-Reimbursable Doses form must be completed where appropriate, including authorization signatures. The following information must be reported to the ministry on the report form for all vaccine recipients at the clinic:

Completed Vaccine Utilization Report Non-Reimbursable Doses forms must be submitted to your vaccine supply source (i.e., local public health unit or OGPMSS) as soon as possible but no later than 10 days after the date of the influenza immunization clinic. Reports must be received by your vaccine supply source no later than February 28, 2017. Reports that are incomplete or received after February 28, 2017, unless accompanied by strong rationale, will not be processed and could result in future influenza vaccine orders not being filled.

Starting this influenza season, the ministry is implementing enhanced vaccine accountability measures for prequalified organizations that received influenza vaccine supply. Follow-up with prequalified organizations will occur for unaccounted influenza vaccine doses supplied throughout the 2016/2017 influenza season. Prequalified organizations who fail to provide the necessary documentation to account for influenza vaccine doses supplied may risk continued access to future influenza vaccine supply.

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For More Information

Please e-mail uiip.moh@ontario.ca or call Service Ontario, INFOline at 1 877-844-1944