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Universal Influenza Immunization Program (UIIP)

The deadline to apply for the 2021/2022 UIIP is July 11, 2021 (11:59 pm EST)

Ontario’s Universal Influenza Immunization Program (UIIP) provides publicly funded influenza vaccine for individuals aged 6 months or older who live, work or attend school in Ontario.

Organizations interested in becoming a vaccine provider for the UIIP and who are NOT in receipt of other publicly funded vaccines may be required to complete an annual application process for approval to store, handle, and administer publicly funded influenza vaccine.

Please review the four-step application process and frequently asked questions (FAQ) below prior to applying.

The ministry will respond to all inquiries and application forms submitted to UIIP.MOH@ontario.ca within two (2) business days.

2021/2022 UIIP Application Process

Step One: Complete and submit an application form to UIIP.MOH@ontario.ca

Select the appropriate application form for your organization:

Organizations that DO NOT need to apply for the UIIP are listed in FAQ #1.

Instruction on how to complete and submit the application form are listed in FAQ #2.

Step Two: Receipt of a ministry email confirming application submission

The ministry will respond to ALL application forms received within two (2) business days and confirm either that:

  1. Your application form has been accepted and the information provided has been forwarded to your local public health unit for a cold chain inspection on the vaccine refrigerator(s) that will be storing publicly funded influenza vaccines; or
  2. Your application form has not been accepted. Your organization must comply with the resubmission deadline stipulated by the ministry.

If you do not receive a response from the ministry within two (2) business days, you must resend your application form to UIIP.MOH@ontario.ca. Send a plain text e-mail, as images, signatures and logos may prevent the ministry from receiving your email.

Step Three: Cold chain inspection

Your local public health unit will contact you to arrange an inspection of the vaccine refrigerator(s) that will be storing publicly funded influenza vaccine and assess your organization’s adherence to the provincial Vaccine Storage and Handling Guidelines. You may experience a delay in hearing from your local public health unit due to the high volume of inspections that occur during this time.

In anticipation of being contacted by your local public health unit for your inspection, you should review the following materials and ensure that you meet the following requirements:

Step Four: Approval to participate in the 2021/2022 UIIP

All approved vaccine providers will be notified via email prior to the launch of the 2021/2022 UIIP in fall 2021.

The 2021/2022 UIIP implementation materials will be available at www.ontario.ca/influenza in fall 2021.

Frequently Asked Questions:

GENERAL FAQs

Q1: What organizations do NOT need to apply to participate in the UIIP?

A1: The following groups DO NOT need to apply to participate in the UIIP:

Any of the above groups may contact their local public health unit for more information about how to obtain publicly funded influenza vaccine.

Q2: How do I complete and submit the application form?

A2: Follow the instructions below to complete an application form:

Note that the following application forms will not be accepted:

Q3: Do I need to send the ministry proof of insurance?

A3: No, you are not required to submit proof of insurance, however, at any time the ministry may request a copy of the certificate of insurance. Organizations administering influenza vaccine must maintain a policy of comprehensive general liability insurance.

PREQUALIFIED ORGANIZATION FAQs

Q4: How many application forms do I need to submit if my organization has several office locations?

A4: You must submit a separate application form for each office location. If an office location has multiple vaccine refrigerators that will be storing publicly funded influenza vaccine, a single application form can be used.

Q5: If my organization has arranged for an external health care professional or agency to provide immunizations services, can I order and store publicly funded influenza vaccine?

A5: No, the external health care professional or agency that will be providing immunization services to your organization is solely responsible for the ordering, storing, handling and administration of the publicly funded influenza vaccine.

Q6: If my organization is a health care agency but will only be holding workplace clinics for our own staff, what should I select to describe my organization?

A6: Organizations that plan to hold influenza immunization clinics exclusively for internal staff should apply as a “workplace”.

Q7: Can EMS groups apply to participate in the UIIP?

A7: Yes, provided all the following conditions are met:

  1. Paramedics are not performing, or not “on-call” to perform, ambulance services or related duties,
  2. The administration of vaccine has been legally delegated by an authorized regulated health professional who is not acting as a Base Hospital Physician under the Ambulance Act, and
  3. There is full compliance with the College of Physicians and Surgeons of Ontario (CPSO)or the College of Nurses of Ontario (CNO) policies that pertain to the delegation of controlled acts.

PHARMACY FAQs

Q8: Can my pharmacy participate in the UIIP if we do not have a licensed injection-trained pharmacist at the time of submission?

A8: No, pharmacies must have at least one licensed injection-trained pharmacist who has registered their training with the Ontario College of Pharmacists (OCP) at the time of submission. The ministry will verify with the OCP that the pharmacist is certified to administer vaccines.

Q9: Can newly accredited pharmacies apply to the UIIP?

A9: Participation is contingent on when the pharmacy receives their OCP Accreditation number. For the purposes of the UIIP, newly accredited pharmacies do not include pharmacies that have received a new OCP Accreditation Number because of relocation or change of ownership.

Receipt of OCP Accreditation Number Date:

Application Process and Timelines

On or prior to July 11, 2021

  • Submit a User Agreement to UIIP.MOH@ontario.ca by July 11, 2021.
  • Those that have received their OCP Accreditation Number but not their ODB Account should input 000 in the ODB Account Number field.
  • Specify in your submission email that your pharmacy has not received an ODB Account Number.
  • Resubmit an updated User Agreement once an ODB Account Number has been assigned.

Between July 12, 2021 and August 15, 2021

  • There will be a separate application process for these pharmacies.
  • The ministry will be emailing a Newly Accredited Pharmacy User Agreement to these pharmacies directly.

On or after August 16, 2021

  • These pharmacies are not able to apply to participate in the 2021/2022 UIIP.

Q10: Who should apply to participate in the UIIP if a pharmacy is changing ownership?

A10: The individual that should apply to participate in the UIIP is dependent on the date when the ownership will change.

Change of ownership date:

Applicant:

On or prior to July 11, 2021

  • New Owner

On or after July 12, 2021

  • Two (2) User Agreements must be submitted:
    1. The previous owner should submit a User Agreement by July 11, 2021; and
    2. The new owner should submit an updated User Agreement once the changeover takes place.
  • If the previous owner did not submit a User Agreement by July 11, 2021, the pharmacy will not be able to participate in the 2021/2022 UIIP.

Q11: My pharmacy is planning to hire a prequalified health care agency. Do we need to apply?

A11: No, your pharmacy does not need to apply if you plan to use a prequalified health care agency to administer publicly funded influenza vaccine. It is the health care agency’s responsibility to prequalify.

Q12: If my pharmacy employs a nurse, can the nurse administer publicly funded influenza vaccine?

A12: No, the UIIP User Agreement for Pharmacies with a Licensed Injection-Trained Pharmacist pertains only to the administration of publicly funded vaccines by licensed injection-trained pharmacists.

Q13: Can I travel outside the physical boundaries of my pharmacy to administer publicly funded influenza vaccine?

A13: A pharmacist may administer publicly funded influenza vaccines to recipients that are located within the same geographic boundaries of the pharmacy’s local public health unit.

Pharmacists may not administer publicly funded influenza vaccines to hospital in-patients and residents living in licensed long-term care homes.

Q14: Is participating in the 2021/22 UIIP a requirement for pharmacies to be eligible to administer COVID-19 vaccines to the public?

A14: Yes, one of the requirements for pharmacies to be eligible to administer COVID-19 vaccines is that they participate in the 2021/22 UIIP and have a valid UIIP Agreement in place. This applies to pharmacies who are currently administering COVID-19 vaccines, as well as those who have not yet been participating, but wish to enroll in the COVID-19 vaccine administration program. 

Having a valid UIIP agreement in place ensures that the pharmacy is meeting cold-chain maintenance and temperature logging procedures with their local public health unit.

Q15: I am currently participating in the COVID-19 vaccine administration program. Am I required to renew my UIIP agreement for 2021/22 in order to remain eligible for the COVID-19 vaccine administration program?

A15: Yes, even if you are currently providing COVID-19 vaccines to the public, you are required to renew your UIIP agreement for 2021/22 in order to remain eligible for the COVID-19 vaccine administration program. Having a valid UIIP agreement in place - including re-applying should pharmacy ownership change - ensures that your pharmacy is meeting cold-chain maintenance and temperature logging procedures with your local public health unit.

Contact

For questions regarding your application, please email the ministry at UIIP.MOH@ontario.ca.

The ministry will respond to all inquiries and application forms submitted to UIIP.MOH@ontario.ca within two (2) business days.

For questions regarding the cold chain inspection process, please contact your local public health unit.

For More Information
Please e-mail uiip.moh@ontario.ca or call Service Ontario, INFOline at 1 877-844-1944