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Ministry Status: Activation Status

Drugs and Devices Division

Special Authorization Digital Information Exchange

SADIE Acceptable Use Policy

Last updated: May 5, 2021

  1. Definitions
  2. Scope and Application
  3. Accountability
  4. Acceptable Use
  5. Inappropriate and Unacceptable Use
  6. Security
  7. Non-Compliance with this Policy
  8. Liability, Intellectual Property and General
  9. Additional Terms
  10. Conflict or Inconsistency
  11. Your Agreement

  1. Definitions

    “Ministry” means the Ontario Ministry of Health.

    “Patient” means an individual who is eligible to receive benefits under the Ontario Drug Benefit Act and for whom drug coverage under the Ministry’s Exceptional Access Program is sought. 

    “Personal Information” means any recorded information about an identifiable individual or that may identify an individual and includes PHI. 

    PHIPA” means the Personal Health Information Protection Act, 2004, as may be amended or replaced from time to time.

    “PHI” means personal health information within the meaning of PHIPA.

    “Policy” means this SADIE Acceptable Use Policy.

    SADIE means the Special Authorization Digital Information Exchange service and any changes to the service made available by the Ministry to the User.

    “User” or “you” means you, the individual who has signed below, and who has been authorized to access and use SADIE.

  2. Scope and Application

    This Policy governs your access to and use of SADIE. The Ministry may revise this Policy from time-to-time at its sole discretion, by providing notice to the User. By continuing to access and use SADIE after a revised version of the Policy has been provided to the User, you agree to comply with the latest version of the Policy.

  3. Accountability

    You are responsible for your access to and use of SADIE. You are responsible for abiding by this Policy as well as any applicable Ministry and User policies and business and standard usage practices.

  4. Acceptable Use

    You may access and use SADIE solely for the purposes of submitting or assisting in the submission of requests to the Ministry’s Exceptional Access Program in respect of a Patient. Using SADIE for this purpose may involve the collection, use, and/or disclosure of Personal Information.

  5. Inappropriate and Unacceptable Use

    You shall not use SADIE in any manner that constitutes inappropriate or unacceptable use, which includes, but is not limited to:

    • Collecting, using or disclosing Personal Information in contravention of the Freedom of Information and Protection of Privacy Act, the Personal Health Information Protection Act, 2004, or any other applicable law;
    • Making, possessing or distributing computer programs that are designed to assist in obtaining access to SADIE in violation of any agreement or applicable law;
    • Wilfully bypassing or subverting physical, logical or procedural safeguards, such as firewalls, web-filtering software or other access controls, or attempting to gain access to SADIE other than through your appropriate access contemplated by this Policy;
    • Sharing passwords, encryption keys or other system access tools with other individuals or entities for any purpose;
    • Allowing others to use SADIE while you are logged in and/or not logging out of SADIE after each session of use;
    • Using another individual’s password, encryption keys or any other system access tools to access SADIE;
    • Accessing restricted information or functions in SADIE without proper authorization;
    • Infringing on intellectual property rights, including copyrights, trade secrets or trademark; and
    • Providing false, incomplete or misleading information to the Ministry in connection with this Policy, SADIE, or the administration of the Exceptional Access Program.
  6. Security

    You must immediately notify the Ministry if you suspect or know that passwords, encryption keys or other system access tools have been or may be breached or compromised, change your password immediately in such circumstances, and follow any other instructions from or requirements of the Ministry.

    You agree to provide assistance in regard to any privacy complaints of individuals and reviews conducted by the Information and Privacy Commissioner of Ontario.

  7. Non-Compliance with this Policy

    You must report all instances of suspected or actual breach of this Policy to the Ministry by contacting 1-800-262-6524 or SSContactCentre.MOH@ontario.ca

    The Ministry reserves the right to investigate suspected or actual breaches of this Policy. You shall fully cooperate with any such investigation. For greater certainty, you shall: 

    • Provide access to all documentation requested orally or in writing by the Ministry;
    • Provide any other assistance that may reasonably be requested by the Ministry in connection with an actual or suspected breach.

     The Ministry may, at is sole discretion, suspend, revoke or impose conditions on your access to SADIE as a result of your actual or suspected breach of this Policy or any representations, warranties or covenants that you provide while using SADIE.  For clarity, if you have authorized a third party to act on your behalf in SADIE as a delegate or designate using the authorization procedures in SADIE, then that delegate’s or designate’s actual or suspected breach of this Policy may also result in the suspension or revocation of, or imposition of conditions on, your access to SADIE.

    Breaches of this Policy or any representations or warranties that you provide while using SADIE may result in criminal or quasi-criminal prosecution or civil liability and/or other sanctions deemed appropriate by the Ministry.

  8. Liability, Intellectual Property and General

    The Ministry shall not be liable for any losses, expenses, costs, claims, damages or liabilities howsoever arising in connection with or as a result of your access to or use of SADIE.

    Nothing in this Policy or your access to SADIE will transfer any right, title or interest in or to SADIE to you, including any intellectual property rights. For clarity, all intellectual property rights in and to SADIE are owned by the Ministry.

    Any failure by the Ministry to enforce any part of this Policy shall not constitute a waiver by the Ministry of any right to do so at any time.

    If any provision of this Policy is found to be invalid or unenforceable, then that provision will be enforced to the extent possible, and all other provisions will remain in full force and effect.

  9. Additional Terms

    The Ministry will send you “push” notifications to the email account you use to access SADIE to inform you that one or more of the following records is available for your review in SADIE:

    • an Exceptional Access Program request that requires submission to the Ministry;
    • a Ministry decision in response to an Exceptional Access Program request;
    • a request from the Ministry for additional information to support an Exceptional Access Program request that was previously submitted; and
    • an Exceptional Access Program approval with an upcoming expiry date.
  10. Conflict or Inconsistency

    In the event of a conflict or inconsistency between the Policy and the GO Secure Login Terms and Conditions of Use (“GO Secure Terms”) or the Acceptable Use Policy for Electronic Business Services (“EBSE Terms”), the Policy will prevail over the GO Secure Terms or EBSE Terms, as applicable.

  11. Your Agreement

    By accessing and using SADIE, you agree that you have read and agree to comply with the terms of this Policy.

For More Information

Help using SADIE

If you need help related to the SADIE portal please see the SADIE Training Aids.

For technical difficulties, please call the Help Desk
1-800-262- 6524 or
email SSContactCentre.MOH@ontario.ca.


Feedback or Suggestions?

Feedback is appreciated and suggestions will help inform future SADIE features.

Please email us at SADIE@ontario.ca. If you would like to receive updates and newsletters, please subscribe to our mailing list.

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